<div><div><table width=372 style="border-collapse:collapse;width:279pt;"><colgroup><col width=372 style="width:279pt;"></colgroup><tbody><tr height=52 style="height:39.0pt;"><td width=372 height=52 style="padding-top:1px;padding-right:1px;padding-left:1px;color:black;font-size:11pt;font-family:Calibri, sans-serif;vertical-align:bottom;border:none;color:rgb(66, 66, 66);font-size:9pt;font-weight:700;font-family:&quot;Segoe UI&quot;, sans-serif;text-align:left;vertical-align:middle;border:0.5pt solid windowtext;padding-left:9px;width:279pt;height:39.0pt;">1. Purchase Requisition (PR)<br><span style="font-weight:400;">Include column for the Purchase Requisition number in FA Soft for each asset</span> </td></tr><tr height=119 style="height:89.25pt;"><td width=372 height=119 style="padding-top:1px;padding-right:1px;padding-left:1px;color:black;font-size:11pt;font-family:Calibri, sans-serif;vertical-align:bottom;border:none;color:rgb(66, 66, 66);font-size:9pt;font-weight:700;font-family:&quot;Segoe UI&quot;, sans-serif;text-align:left;vertical-align:middle;border:0.5pt solid windowtext;padding-left:9px;width:279pt;height:89.25pt;">2. Asset Custodianship Type<br><span style="font-weight:400;">The asset custodianship is of 2 types and shall be captured under a column named “Asset Custodian Type”:</span><span><br></span><span style="font-weight:400;">a. Issued to an individual (such as when a laptop is issued to an individual)<br>
b. Issued to a department (such as when a heavy-duty printer is issued to a department)</span> </td></tr><tr height=171 style="height:128.25pt;"><td width=372 height=171 style="padding-top:1px;padding-right:1px;padding-left:1px;color:black;font-size:11pt;font-family:Calibri, sans-serif;vertical-align:bottom;border:none;color:rgb(66, 66, 66);font-size:9pt;font-weight:700;font-family:&quot;Segoe UI&quot;;text-align:left;vertical-align:middle;border:0.5pt solid windowtext;padding-left:9px;width:279pt;height:128.25pt;"><span>3. Asset Custodianship Mode<br></span><span style="font-weight:400;">The asset custodianship must be identified as being of ‘Permanent’ or ‘Temporary’ mode.<br>
a. In case of a ‘Temporary’ type of asset issue, a date must be captured by which the asset must be returned to IT.<br>
b. This date can be extended upon the department requesting to HelpDesk.<br>
c. FASoft must send notification&nbsp;</span><span>3 business days</span><span style="font-weight:400;">&nbsp;before the expiry of the date in ‘3b’ to Custodian, Head of HelpDesk and HelpDesk Lead.</span> </td></tr><tr height=171 style="height:128.25pt;"><td width=372 height=171 style="padding-top:1px;padding-right:1px;padding-left:1px;color:black;font-size:11pt;font-family:Calibri, sans-serif;vertical-align:bottom;border:none;color:rgb(66, 66, 66);font-size:9pt;font-weight:700;font-family:&quot;Segoe UI&quot;;text-align:left;vertical-align:middle;border:0.5pt solid windowtext;padding-left:9px;width:279pt;height:128.25pt;"><span>4. Asset Status<br></span><span style="font-weight:400;">Each asset must have any one of the following statuses:<br>
a. ‘Balance in call-off’ – assets of this status are part of a call-off and QM has not yet placed an order for this asset.<br>
b. ‘In Stock’- QM has received the asset and has checked the asset into the inventory<br>
c. ‘In Use’- the asset is in use by the custodian.<br>
d. ‘Faulty’- the asset is non-operational and is awaiting repair.<br>
e. ‘To be Disposed’- the asset cannot be repaired or has reached end-of-life and is to be disposed.</span> </td></tr><tr height=289 style="height:216.75pt;"><td width=372 height=289 style="padding-top:1px;padding-right:1px;padding-left:1px;color:black;font-size:11pt;font-family:Calibri, sans-serif;vertical-align:bottom;border:none;color:rgb(66, 66, 66);font-size:9pt;font-weight:700;font-family:&quot;Segoe UI&quot;, sans-serif;text-align:left;vertical-align:middle;border:0.5pt solid windowtext;padding-left:9px;width:279pt;height:216.75pt;">5. Workflow for issuing of Asset<br><span style="font-weight:400;">The following workflow should be available as part of HelpDesk issuing an asset to a custodian and in the following sequence:<br>
a. All requests for asset issues must be raised by HelpDesk Lead- all these requests must be submitted to Head of HelpDesk<br>
b. Head of HelpDesk will review the request and can approve or reject the request.<br>
c. In case of an approval or rejection of request by Head of HelpDesk, the HelpDesk Lead must receive email notifications and a corresponding notification must be displayed in the dashboard.<br>
Note 1- The Head of HelpDesk must have the facility to appoint a&nbsp;delegate&nbsp;in FASoft for the above workflow.<br>
Note 2- The Head of HelpDesk must have the facility to perform&nbsp;bulk approvals</span> </td></tr><tr height=68 style="height:51.0pt;"><td width=372 height=68 style="padding-top:1px;padding-right:1px;padding-left:1px;color:black;font-size:11pt;font-family:Calibri, sans-serif;vertical-align:bottom;border:none;color:rgb(66, 66, 66);font-size:9pt;font-weight:700;font-family:&quot;Segoe UI&quot;;text-align:left;vertical-align:middle;border:0.5pt solid windowtext;padding-left:9px;width:279pt;height:51.0pt;"><span>6. Age of an Asset<br></span><span style="font-weight:400;">The age of an asset should be calculated from the date it was received by QM. FASoft must display the age for each asset in the sequence of days, months, years with the largest unit of &nbsp;</span> </td></tr><tr height=211 style="height:158.25pt;"><td width=372 height=211 style="padding-top:1px;padding-right:1px;padding-left:1px;color:black;font-size:11pt;font-family:Calibri, sans-serif;vertical-align:bottom;border:none;color:rgb(66, 66, 66);font-size:9pt;font-weight:700;font-family:&quot;Segoe UI&quot;, sans-serif;text-align:left;vertical-align:middle;border:0.5pt solid windowtext;padding-left:9px;width:279pt;height:158.25pt;">7. Dashboard<br><span style="font-weight:400;">a. Quantity of assets by categories in use<br>
b. Quantity of assets by categories in inventory<br>
c. Quantity of assets by department (Note- the department must be identified by department names)<br><br>
Note<br>
All dashboard elements must have drop down filter for asset categories (including consumables)<br>
All dashboard elements must have drop down filter for selecting ‘Top 5’ &amp; ‘Top 10’ in asset categories.<br>
Drop down filter must be provided for selecting departments</span> </td></tr><tr height=188 style="height:141.0pt;"><td width=372 height=188 style="padding-top:1px;padding-right:1px;padding-left:1px;color:black;font-size:11pt;font-family:Calibri, sans-serif;vertical-align:bottom;border:none;color:rgb(66, 66, 66);font-size:9pt;font-weight:700;font-family:&quot;Segoe UI&quot;, sans-serif;text-align:left;vertical-align:middle;border:0.5pt solid windowtext;padding-left:9px;width:279pt;height:141.0pt;">8. Reports<br><span style="font-weight:400;">a. All assets in use<br>
b. All assets in IT Inventory<br>
c. Asset quantity report across POs and by each PO for the different Asset status in no. 4<br>
d. Assets Ageing Report<br>
e. Warranty Report (must show start of warranty, end of warranty &amp; countdown to warranty expiry).</span><span><br><br></span><span style="font-weight:400;">Note- A notification must be sent for assets that are 3 months and lesser from the warranty expiry date.</span> </td></tr><tr height=19 style="height:14.25pt;"><td width=372 height=19 style="padding-top:1px;padding-right:1px;padding-left:1px;color:black;font-size:11pt;font-family:Calibri, sans-serif;vertical-align:bottom;border:none;color:rgb(66, 66, 66);font-size:9pt;font-weight:700;font-family:&quot;Segoe UI&quot;, sans-serif;text-align:left;vertical-align:middle;border:0.5pt solid windowtext;padding-left:18px;width:279pt;height:14.25pt;">9.Comparison Reports </td></tr><tr height=34 style="height:25.5pt;"><td width=372 height=34 style="padding-top:1px;padding-right:1px;padding-left:1px;color:black;font-size:11pt;font-family:Calibri, sans-serif;vertical-align:bottom;border:none;color:rgb(66, 66, 66);font-size:9pt;font-weight:700;font-family:&quot;Segoe UI&quot;, sans-serif;text-align:left;vertical-align:middle;border:0.5pt solid windowtext;padding-left:18px;width:279pt;height:25.5pt;">10.Remarks to accommodate specs and display in transfer Asset<span style="">&nbsp;</span> </td></tr><tr height=19 style="height:14.25pt;"><td width=372 height=19 style="padding-top:1px;padding-right:1px;padding-left:1px;color:black;font-size:11pt;font-family:Calibri, sans-serif;vertical-align:bottom;border:none;color:rgb(66, 66, 66);font-size:9pt;font-weight:700;font-family:&quot;Segoe UI&quot;, sans-serif;text-align:left;vertical-align:middle;border:0.5pt solid windowtext;padding-left:9px;width:279pt;height:14.25pt;">11.Item issue future date accommodate </td></tr><tr height=20 style="height:15.0pt;"><td width=372 height=20 style="padding-top:1px;padding-right:1px;padding-left:1px;color:black;font-size:11pt;font-family:Calibri, sans-serif;vertical-align:bottom;border:none;color:rgb(66, 66, 66);font-size:9pt;font-weight:700;font-family:&quot;Segoe UI&quot;, sans-serif;text-align:left;vertical-align:middle;border:0.5pt solid windowtext;padding-left:9px;width:279pt;height:15.0pt;">12.Call off Reports </td></tr><tr height=19 style="height:14.25pt;"><td width=372 height=19 style="padding-top:1px;padding-right:1px;padding-left:1px;color:black;font-size:11pt;font-family:Calibri, sans-serif;vertical-align:bottom;border:none;color:rgb(66, 66, 66);font-size:9pt;font-weight:700;font-family:&quot;Segoe UI&quot;, sans-serif;text-align:left;vertical-align:middle;border:0.5pt solid windowtext;padding-left:9px;width:279pt;height:14.25pt;">13.Changing the category by drag and drop </td></tr><tr height=19 style="height:14.25pt;"><td width=372 height=19 style="padding-top:1px;padding-right:1px;padding-left:1px;color:black;font-size:11pt;font-family:Calibri, sans-serif;vertical-align:bottom;border:none;color:rgb(66, 66, 66);font-size:9pt;font-weight:700;font-family:&quot;Segoe UI&quot;, sans-serif;text-align:left;vertical-align:middle;border:0.5pt solid windowtext;padding-left:9px;width:279pt;height:14.25pt;">14.Graphical reperestation in dashboard </td></tr><tr height=19 style="height:14.25pt;"><td width=372 height=19 style="padding-top:1px;padding-right:1px;padding-left:1px;color:black;font-size:11pt;font-family:Calibri, sans-serif;vertical-align:bottom;border:none;color:rgb(66, 66, 66);font-size:9pt;font-weight:700;font-family:&quot;Segoe UI&quot;, sans-serif;text-align:left;vertical-align:middle;border:0.5pt solid windowtext;padding-left:9px;width:279pt;height:14.25pt;">15.notification in HHT when new assets/master data is added </td></tr><tr height=19 style="height:14.25pt;"><td width=372 height=19 style="padding-top:1px;padding-right:1px;padding-left:1px;color:black;font-size:11pt;font-family:Calibri, sans-serif;vertical-align:bottom;border:none;color:rgb(66, 66, 66);font-size:9pt;font-weight:700;font-family:&quot;Segoe UI&quot;, sans-serif;text-align:left;vertical-align:middle;border:0.5pt solid windowtext;padding-left:9px;width:279pt;height:14.25pt;">16. Email notification while issuing an asset. </td></tr><tr height=19 style="height:14.25pt;"><td width=372 height=19 style="padding-top:1px;padding-right:1px;padding-left:1px;color:black;font-size:11pt;font-family:Calibri, sans-serif;vertical-align:bottom;border:none;color:rgb(66, 66, 66);font-size:9pt;font-weight:700;font-family:&quot;Segoe UI&quot;, sans-serif;text-align:left;vertical-align:middle;border:0.5pt solid windowtext;padding-left:9px;width:279pt;height:14.25pt;">17. &nbsp;Send logo to be removed from Barcode printing </td></tr><tr height=20 style="height:15.0pt;"><td width=372 height=20 style="padding-top:1px;padding-right:1px;padding-left:1px;color:black;font-size:11pt;font-family:Calibri, sans-serif;vertical-align:bottom;border:none;color:rgb(66, 66, 66);font-size:9pt;font-weight:700;font-family:&quot;Segoe UI&quot;, sans-serif;text-align:left;vertical-align:middle;border:0.5pt solid windowtext;padding-left:9px;width:279pt;height:15.0pt;">18. view history of approvals done </td></tr><tr height=19 style="height:14.25pt;"><td width=372 height=19 style="padding-top:1px;padding-right:1px;padding-left:1px;color:black;font-size:11pt;font-family:Calibri, sans-serif;vertical-align:bottom;border:none;color:rgb(66, 66, 66);font-size:9pt;font-weight:700;font-family:&quot;Segoe UI&quot;, sans-serif;text-align:left;vertical-align:middle;border:0.5pt solid windowtext;padding-left:9px;width:279pt;height:14.25pt;">19. email notification for EDD in purchase order screen </td></tr><tr height=52 style="height:39.0pt;"><td width=372 height=52 style="padding-top:1px;padding-right:1px;padding-left:1px;color:black;font-size:11pt;font-family:Calibri, sans-serif;vertical-align:bottom;border:none;color:rgb(66, 66, 66);font-size:9pt;font-weight:700;font-family:&quot;Segoe UI&quot;, sans-serif;text-align:left;vertical-align:middle;border:0.5pt solid windowtext;padding-left:9px;width:279pt;height:39.0pt;">20. Item Return screen search should be based on the custodian and not on the Item issue number.Include search by Issue number and serial number </td></tr></tbody></table> </div><br> </div>